Privacy Policy

Last updated: June 2025  ·  Your Pace Your Run  ·  Edinburgh, Scotland

1. Who we are

Your Pace Your Run is a personal running coaching service operated by an individual coach based in Edinburgh, Scotland. We provide structured training plans and coaching services to private clients of all abilities — in person in Edinburgh and remotely across the UK — and to members of Edinburgh Fitness Run Club, a Scottish Athletics affiliated club.

2. What personal data we collect

We collect only the data necessary to deliver coaching services. This includes:

• Contact information — your name and email address, provided when you submit an enquiry or sign up for coaching
• Training history — previous race results, training volume, and injury history that you share with us as part of the coaching intake process
• Assessment data — timed interval results recorded during your initial in-person or remote assessment session, used to calculate your training pace zones
• Ongoing performance data — session feedback, heart rate observations, and perceived effort ratings shared during the coaching period
• Health information — relevant medical or injury history you choose to disclose, used solely to adapt your training plan appropriately

3. How we use your data

Your data is used exclusively for the following purposes:

• To build and deliver a personalised structured training plan
• To calculate and periodically update your training pace zones based on performance observations
• To deliver structured workout files to your GPS device or preferred platform
• To communicate with you about your training, progress, and coaching sessions
• To project race performance and build race-day pacing strategies

We do not use your data for marketing to third parties, automated profiling, or any purpose unrelated to your coaching.

4. Legal basis for processing (UK GDPR)

We process your personal data under the following legal bases:

• Contract — processing is necessary to deliver the coaching service you have engaged us to provide
• Consent — for health-related data and for any future API-based access to your device activity data, we rely on your explicit consent, which you may withdraw at any time
• Legitimate interests — for communicating with you about your training where it is reasonably expected as part of the coaching relationship

5. Who we share your data with

We do not sell, rent, or share your personal data with third parties for commercial purposes.

Your data may be processed by the following third-party services solely in the course of delivering coaching services:

• Formspree — used to receive enquiry form submissions. Formspree processes form data on our behalf. Their privacy policy is available at formspree.io/legal/privacy-policy
• Garmin Health API (planned) — when the Garmin Connect integration is active, workout data will be transmitted to Garmin's platform with your explicit consent. Garmin's privacy policy governs their handling of that data
• V.O2 Dot — currently used to build and deliver structured training plans. Data shared with this platform is limited to what is necessary to generate workout files

No other third parties have access to your personal data.

6. How long we keep your data

We retain your personal data for as long as your coaching relationship is active, plus a reasonable period afterwards in case of queries. Specifically:

• Enquiry data from people who do not proceed with coaching is deleted within 90 days
• Active client data is retained for the duration of the coaching relationship
• After coaching ends, data is retained for up to 12 months then securely deleted, unless you request earlier deletion

7. How we keep your data secure

Your data is stored in password-protected systems and shared only where necessary to deliver the coaching service. We do not store sensitive data in unencrypted formats. Where third-party services are used (see section 5), we choose providers with appropriate security standards.

In the event of a data breach that affects your rights or freedoms, we will notify you and the relevant supervisory authority as required by UK GDPR.

8. Your rights under UK GDPR

As a data subject under UK GDPR you have the following rights:

• Right of access — you can request a copy of the personal data we hold about you
• Right to rectification — you can ask us to correct inaccurate or incomplete data
• Right to erasure — you can ask us to delete your personal data ("right to be forgotten")
• Right to restrict processing — you can ask us to limit how we use your data
• Right to data portability — you can request your data in a structured, machine-readable format
• Right to object — you can object to processing based on legitimate interests
• Right to withdraw consent — where processing is based on consent (including Garmin API access), you may withdraw consent at any time without affecting the lawfulness of prior processing

To exercise any of these rights, contact us via the enquiry form at yourpaceyourrun.co.uk. We will respond within 30 days.

9. Garmin Connect API — data handling detail

Intended use of the Garmin Health API: Your Pace Your Run intends to use the Garmin Health API to push structured workout files directly to the Garmin Connect accounts of private coaching clients and Edinburgh Fitness Run Club members. This removes the need for manual workout entry and ensures athletes receive precisely configured sessions with correct pace targets already loaded on their device.

Data accessed: The integration will request access to the following data scopes, with explicit user consent for each:

• Write access to push structured workout files to the user's Garmin Connect account
• Read access to activity summaries (distance, pace, heart rate) to review session completion and inform plan adjustments

Data not accessed: We will not request access to location history beyond what is contained in completed activity summaries, payment information, contacts, or any data not directly relevant to training plan delivery and review.

Data storage: Activity data retrieved via the Garmin API will be stored only for the duration needed to review the session and adapt the training plan. It will not be shared with third parties, used for advertising, or retained beyond the active coaching relationship.

User consent and revocation: Access to Garmin data will be granted via OAuth 2.0 by each individual user — whether a private coaching client or a run club member. Users can revoke access at any time through their Garmin Connect account settings at connect.garmin.com. Revoking access does not affect the continuation of coaching services delivered by other means.

Current status: The Garmin API integration is in development. No Garmin user data is currently being accessed or stored. This privacy policy is published in preparation for the developer programme application and reflects intended data practices upon integration approval.

10. Cookies

This website does not use tracking cookies or third-party analytics. No cookie consent banner is required. The only external request made by this site is to Google Fonts for typography — this may result in your IP address being transmitted to Google's servers as part of the font loading process. No other data is transmitted to Google or any third party by this website.

11. Complaints and supervisory authority

If you have a concern about how we handle your personal data that we have not resolved to your satisfaction, you have the right to lodge a complaint with the UK's data protection supervisory authority:

12. Changes to this policy

We may update this privacy policy from time to time, particularly as the Garmin API integration develops. The date at the top of this page reflects when it was last updated. We will notify active coaching clients of any material changes.

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© 2025 Your Pace Your Run · Edinburgh, Scotland
Questions about this policy? Contact us via the enquiry form at yourpaceyourrun.co.uk